ICANN: ATRT2 Implementation Program Update

By January 31, 2015 Governance No Comments
ICANN logoWe are pleased to provide the second update on the implementation of recommendations from the Second Accountability and Transparency Review Team (ATRT2). ICANN kicked off the implementation work, completed a thorough project planning process for each of the 12 recommendations in the second half of 2014 and is currently executing according to the detailed plans created for each of the 12 recommendations.

With 51 distinct recommendation components to develop, the timeframe for implementation will vary depending on the complexity of the recommendation and its key dependencies. For example, synchronization and alignment will likely take place in conjunction with the work underway to Enhance ICANN Accountability as part of NTIA IANA Functions’ Stewardship Transition. Such dependencies and connections are be flagged in the Implementation Summaries provided for each recommendation on the ATRT2 Implementation Program wiki.

The ICANN community can track status and progress of implementation work on the ATRT2 Program Implementation Wiki through Implementation Executive Summaries. Updates will be provided each trimester through multiple communication channels and at ICANN meetings until all the recommendations have been implemented and integrated into standard operating procedures.

Background Information

The implementation of recommendations from the Second Accountability and Transparency Review Team (ATRT2) began in June 2014, as soon as ICANN‘s Board of Directors accepted the recommendations through resolution directing ICANN to begin the work.

As background, the review was conducted by “16 ATRT2 members, who were drawn from the ICANN community via a public notice as well as recommendations from ICANN‘s SOs and ACs, and selected by the chairs of the ICANN Board and its Governmental Advisory Committee. These community members spent nearly a year reviewing, studying, questioning, debating and listening to the community as well as staff in preparing their report.”1 Final report was published on December 31, 2013 and included 12 recommendations within the following areas:

Areas Recommendations
Board Performance & Work Practices

## 123

Policy/Implementation/Executive Function

#4

Decision Making Transparency & Appeals

## 5, 7, 9

GAC Operations & Interaction

#6

Multilingualism

#8

Cross-Community Deliberation

#10

AoC Review Process Effectiveness

#11

Financial Accountability & Transparency

#12

Implementation Methodology – Project Management Discipline

ICANN worked closely with the ATRT2 throughout 2013, laying down a foundation to ensure the implementation of the recommendations would be timely and effective. An implementation methodology was designed based on the global standards of The Project Management Institute (PMI) rules, guidelines, and characteristics for the project and development of a management portfolio. The PMI standards are widely accepted with a goal towards achieving professional excellence.  Benefits include a clear scope definition, company-wide resource planning, risk mitigation, monitoring against timelines and consistent reporting.

ICANN‘s commitment to accountability and transparency, in the interest of Internet users globally, was formalized and documented in 2009 in the Affirmation of Commitments (AoC) agreement with the U.S. Government. It set a course for ongoing evolution and improvement in ICANN‘s accountability. ICANN views the implementation methodology it chose as the means of ensuring an organization-wide commitment to continuous improvement. The method of implementing the ATRT2’s recommendations will serve as a pilot. ICANN will refine the approach to apply consistently to AoC and other review efforts.

ATRT2 Process

Roles and Responsibilities

The 12 ATRT2 recommendations contain 51 components. A dedicated Project Manager is responsible for facilitating planning, monitoring progress, conducting risk assessments, resolving issues and providing ongoing reporting across multiple ICANN teams. Each recommendation is assigned a project sponsor and an owner responsible for planning and executing the necessary implementation steps, securing resources and tracking performance via Key Success Factors and Key Performance Indicators. An Advisory Committee consisting of several members of ICANN‘S Executive Leadership team has been appointed to oversee the implementation work and ensure timely, clear and relevant reporting to ICANN StakeholdersICANN Board is providing additional oversight to ensure that the implementation work is well aligned with the intent of ATRT2 recommendations.

Progress Reporting

With the experience of two previous Accountability and Transparency reviews, ICANN understands the importance of timely and effective communications. In fact, one of the ATRT2 recommendations specifically addresses implementation reporting. Updates on the progress of implementing the recommendations will be posted and reported each trimester through multiple communication channels and at ICANN meetings.

At this time, projects implementing all 12 ATRT2 recommendations have completing a planning process and are executing against detailed plans documented within ICANNs Project Portfolio Management system.

Stakeholders, Board and staff can view progress on ICANN‘s web site through the Portfolio Management System

Additional Information

Description Link
Board Resolution (2014.06.26.14 – 2014.06.26.15)  accepting recommendations and directing implementation https://www.icann.org/resources/board-material/resolutions-2014-06-26-en#2.d
Final Report of the Second Accountability and Transparency Review Team https://www.icann.org/en/about/aoc-review/atrt/final-recommendations-31dec13-en.pdf
ATRT2 wiki – review workspace https://community.icann.org/pages/viewpage.action?pageId=40176025
ATRT2 Implementation Program  wiki https://community.icann.org/display/prgrmatrt2impl/ATRT2+Implementation+Program+Home

1 How ICANN is Accountable to the Global Community, by Fadi Chehadé on February 12, 2014

This ICANN announcement was sourced from:
https://www.icann.org/news/announcement-2-2015-01-30-en